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Are you a current RSO ClubSigner?
This page is a resource to help you navigate leading your organization. Here, you can find important dates for the current fiscal year, training videos and tutorials, and helpful forms and links (including contact information).
As we transition into the summer months, this information will be updated as needed. Reach out to uvmsga@uvm.edu with any questions!
Need-To-Know Documents
Manuals
- ClubSigner Manual 2024 - 2025 (pdf)*
- Constitution Template (pdf)
*this information is subject to change.
Training Videos & Tutorials
Access training videos and tutorials here:
- Welcome to Being a ClubSigner (slides from 4/29 training) (pdf)
(the following information will return to the website soon!)
- New ClubSigners 101 (pdf)
- How to Use ¶¶Òõ̽̽ ClubsÌý(YouTube link)
- ClubSigner Video PresentationÌý(YouTube Link)
- SGA Finance Basics (YouTube Link) - also downloadable as a PDF
- How to Make a Purchase (YouTube Link) - also downloadable as a PDF
- Off Campus Event Submissions Training (pdf)
- Off Campus Event Planning (pdf)
- How to Travel as an RSO (pdf)
Important Dates
2023 - 2024
| Date | Event/Deadline |
|---|---|
July 1 | Fiscal Year '24 (FY24) begins |
August 23 - 24 | First-Year Move-In |
August 26 | New Student ActivitiesFest |
August 28 | First day of classes |
September 5 | Mandatory ClubSigner training |
September 5 | WOW ActivitiesFest: Arts & Leisure RSOs and Club Sports groups |
September 6 | WOW ActivitiesFest: Academic & Diversity groups |
September 7 | WOW ActivitiesFest: Environmental, Media, Outdoor, Political, & Service groups |
October 30 | Last day to submit New RSO Application for Fall 2023 review. |
November 1 | Last day to submit Purchase Order spending requests. |
November 13, 6:30-8:00pm | Fiscal Year '25 (FY25) Budget Workshop - Grand Maple Ballroom, 4th floor of the Davis Center. |
November 22 | Last day to submit spending requests for credit card purchases. |
December 1 | RSO Winter Check-In Available |
* January 15 - February 7, 2024 | Finance Committee Budget Advising sessions. |
* February 7, 2024 | FY25 Budget Requests due at 3:00pm. |
* February 10 - 23, 2024 | Budget Review Begins |
* February 26 - March 1, 2024 | Budget Appeals Process (by appointment). |
* March 7, 2024 | Budgets sent to SGA Senate for approval. |
March 22, 2024 | Last day to submit New RSO Application for Spring 2024 review. |
TBD | Last day to submit spending requests that require a purchase order. |
TBD | Last day to submit spending requests for credit card purchases. |
TBD | SGA Business Office will close all FY24 spending. |
May 1, 2024 | ClubSigner Transition Training |
May 10, 2024 | Outgoing ClubSigner deadline |
June 30, 2024 | End of Fiscal Year 2024 |
* These dates are subject to change.
Helpful Forms and Links
ActivitiesFest:
| Form/Link | Deadline |
|---|---|
Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý | Registration deadline for New Student Orientation ActivitiesFest - Friday, August 18, 2023 at 4:30 PM. Registration deadline for Week of Welcome (WOW) ActivitiesFest - Friday, September 1, 2023 at 4:30 PM. |
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ClubSigners:
| Form/Link | Purpose |
|---|---|
| Club Affairs Committee FAQ | Frequently asked questions (and answers!) regarding your club and the Club Affairs Committee. |
| Updating your current ClubSigners | |
Activate your individual EMS Portal account by completing the EMS Portal training and taking the quiz at the end.* *your RSO may not have access to EMS until July 2024. |
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Vehicles:
| Form/Link | Purpose |
|---|---|
| Request to use an SGA Vehicle | |
| For RSO Events where personal vehicles are being used. | |
| Learn more about using SGA Gas Cards. | |
| Check your driver certification status. |
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Financial:
| Form/Link | Purpose |
|---|---|
| Request for spending. | |
| Fill out and submit to request a Purchase Portal. | |
| Review chartstring components. | |
| Tool for planning travel. | |
Tool for planning lodging at short-term rentals. | |
Short-Term Rental (AirBnb, VRBO, etc.) Selection Template (.xlsx) | Fill out and submit when requesting to purchase lodging at a short-term rental. |
| Fill out and submit when requesting international travel. |
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Need some guidance?
Learn more about getting started as a newly recognized club by reviewing the New Recognized Student Organization (RSO) Manual.