Non-¶¶Òõ̽̽ employees who may be eligible for reimbursement of travel or other expenses include prospective employees, independent contractors, consultants, foreign visiting scholars, volunteers, and students when traveling outside the capacity of student employment.
Most non-employees are reimbursed via a Check Request form submitted to the Disbursement Center.
- Itemized receipts are required for reimbursement of all non-employee expenses, including travel meals.
- Reimbursement requests must be submitted within 60 calendar days of the completion of the trip.
- See the Travel Policy for full details of travelers eligible for reimbursement and allowable/unallowable expenses.
Prospective Employees
Body
- Transportation and lodging expenses pertaining to a candidate’s interview travel are typically paid directly by the University on a PurCard, and booked by the department conducting the interview.
- For other reimbursable expenses, complete a Check Request form and send to Disbursement Center.
- Include originals or copies of all itemized receipts, including those for travel meals.
- Relocation stipends are taxable, and are paid through Additional Pay Forms.
Independent Contractors and Consultants
Body
Reimbursement of travel expenses in addition to payment for services
- Enter a PeopleSoft requisition, and attach the Employee versus Independent Contractor Determination form completed by the department.
- Include original or scanned copies of itemized receipts or invoices, either by attaching scanned copies to the requisition, or sending by campus mail to the Disbursement Center, 205 Waterman.
Reimbursement of only travel expenses
- Submit a Check Request form to the Disbursement Center, 205 Waterman.
- Include original or scanned copies of itemized receipts or invoices, including those for travel meals.
Students Traveling Outside the Capacity of Student Employment
Body
See also the and the Payments to Students Policy.
Reimbursement of travel expenses while traveling on behalf of the university, outside of the context of student or work-study employment
- Submit a Check Request form to the Disbursement Center, 205 Waterman.
- Include original or scanned copies of itemized receipts or invoices, including those for travel meals.
- Include a completed .
Payment of travel expenses for the furtherance of the student’s educational experience
- Complete the Request for Payment of a Scholarship to a Student form. See the and the Payments to Students Policy for details.