See the Travel Policy for full details of international travel requirements.
- Sponsor approval of foreign travel may also be required. Please contact Sponsored Project Administration with questions. Travelers funded by federal grant or contract monies are required to comply with the Fly America Act.
- International travel meal rate = $75 per day without receipts; $90 with receipts
- Healix International (Healix) (PDF) provides emergency travel services abroad while students, faculty, and staff are engaged in ̽̽-approved business, research, or study.
News and Notes
12/9/24 - Beginning January 8, 2025, travel to the United Kingdom will require a visa (electronic travel authorization – ETA). You can check visa requirements in the and find additional information from the .
DOS Level 3 and 4 Travel Destinations
Review the which may pertain to your destination. Work-related travel to locations with a level 3, level 4, or “other” travel advisories require additional approval steps. There is a from the Chief Safety and Compliance Officer and the Acting Provost and Senior Vice President. This memo details the steps for review and approval for travel to these destinations.
Students Traveling Internationally
Students who are traveling independently should check with Independent Travel. Independent student travel must be registered and safety steps initiated.
International Travel FAQs
Do I need travel accident insurance?
̽̽ maintains an Accidental Death and Dismemberment policy covering “employees injured while riding as a passenger in, or boarding or alighting from any land or water conveyance, or riding in a passenger in, or boarding or alighting from any civil aircraft in connection with ̽̽-related travel.” Contact the ̽̽ Department of Risk Management and Safety if you have questions regarding this coverage.
Am I covered by worker’s compensation if I am injured while traveling internationally on ̽̽ business?
Yes. Medical expenses related to the treatment of a work-related injury or illness are covered under worker's compensation. These expenses include doctor, hospital, and physical therapy services, prescription medication, and medical equipment. Alternative treatments such as massage therapy and acupuncture must be pre-approved.
Do export control restrictions govern what I may bring with me when traveling?
Yes. When traveling abroad, any physical items or technical data in your possession are considered to be “exported” from the U.S. to your destination(s). However, in most situations, commercially available University-owned electronic devices and software (e.g., laptops, data storage devices) qualify for the “tools of the trade” exception; similarly, personally owned items (e.g., cell phone) qualify for an exception and, as such, would not require a license for most countries. All data must qualify as public domain.
The following restrictions also apply where exceptions otherwise exist:
- Travel must be for less than one year’s duration
- Equipment must be reasonable and qualify as equipment that people in your discipline would generally recognize as a “tool of the trade” provided other restrictions do not apply
- You must maintain effective control of the item(s) at all times by retaining physical possession or securing the item in a hotel safe or locked or guarded facility
- Travel cannot be to an embargoed country
- Certain research equipment, software/source code, select agents, and toxins may not qualify
- The exemptions do not cover any hardware controlled under the United States Munitions List (USML) and high-tech encryption products (generally over 64 bit)
If you have questions regarding what items you may bring on your trip, please contact the Associate Vice President for Research Administration before your trip.
In addition to export control considerations, other countries have their own laws and practices regarding what equipment may be brought into their country and a right to inspect or seize such equipment. It is best practice to limit the equipment and data that are brought to a minimum and to sanitize (wipe) any data devices before leaving and upon returning.
In general, what do I need to know about travel and export controls?
Export controls govern the shipment, transmission, or transfer of certain sensitive items, information or software to foreign persons or entities. The rules may require preauthorization from the U.S. Government in the form of an export license. Noncompliance can subject both the traveler and ̽̽ to serious financial penalties; the traveler may also be at risk of imprisonment. The Office of the ̽̽ Associate Vice President for Research Administration can provide pre-trip assistance by reviewing the specific requirements with the traveler.
May I travel to a location subject to a U.S. Department of State travel warning?
̽̽ does not prohibit travel to locations subject to a U.S. Department of State travel warning, but recommends that the traveler consult with the traveler’s supervisor and the ̽̽ Department of Risk Management and Safety regarding risk mitigation strategies for the proposed travel.
What restrictions, if any, apply to ̽̽-related activities in a country that is subject to economic and trade sanctions?
Any proposed activities of this kind must be reviewed and authorized in advance by the ̽̽ Associate Vice President for Research Administration. This includes ̽̽-related travel to countries subject to sanctions by the Office of Foreign Assets Control (OFAC) of the U.S. Department of the Treasury, which must be reviewed and approved by the ̽̽ Associate Vice President for Research Administration (Export Controls Officer) before funds are expended and before travel occurs to ensure that all travel-related activities are covered by a general license or that, if mandated, a specific license is obtained before travel starts. Failure to obtain prior approval may result in significant personal liability for the traveler if a review shows export violations. It may also result in disallowance of expense reimbursement.