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The EPC is located on ����̽̽’s Athletic Campus in Living/Learning A Building.  Our main office is located in Living/Learning A131 and our testing rooms are down the hall.

The easiest way to find us is to enter Living/Learning A Building from the door across the sidewalk from the Skinny Pancake entrance.  Bear left down the hallway to the left of the two restroom doors and our main office door (A131) is on the right.

During the academic year, the EPC is open:

Monday through Thursday:  8:00 AM – 9:00 PM
Friday: 8:00 AM – 4:30 PM

EPC professional staff follow the ����̽̽ Administrative Calendar and the EPC is open all days of the year that the University is open.  During the summer and other academic recesses, the EPC is open Monday through Friday 8:30 AM to 4:00 PM.

The EPC is closed on weekends and any days that the University is closed.

If your students with exam accommodations need to test at the EPC, we ask that you provide them permission to test within EPC testing hours.  If you cannot allow students to test at the EPC at a different time within EPC testing hours, we ask that you provide a suitable environment that meets student accommodation needs and proctor the exam on your own, independent of the EPC.

EPC professional staff are most easily reached by email at epc@uvm.edu.  Our office phone number is (802) 656-5767, but please note that this phone line is typically answered by student employees.  EPC professional staff are happy to talk with you over the phone when we are available.

Students who are approved to test at the EPC are registered with Student Accessibility Services, determined eligible for exam accommodations, and have sent letters of accommodation to faculty.  Before students can schedule exams at the EPC, they are required to send an electronic accommodation letter via the myACCESS Portal to faculty for any course they wish to schedule for.

To view your students’ accommodation letters that have been sent to you, navigate to your and click “Accommodation letters.”

For midterm quizzes/tests/exams, students are required to schedule at the EPC at least three business days in advance of the test date.  For Final Exams, the EPC sets a Final Exam scheduling deadline each semester (typically about one month in advance of Finals Week).

The EPC does not conduct same-business day or next-business day scheduling.  Students who use the EPC are allotted two late scheduling requests (within two business days, not same-day or next-day) per semester

Students typically schedule their exams online via the myACCESS Portal.  When students schedule exams at the EPC, faculty are automatically sent a test booking confirmation email.  If you have questions or concerns about a student’s EPC exam booking, we ask that you contact the student directly to clarify.

Faculty can also review a list of students who have scheduled upcoming exams in the .  Select “Courses,” then select “Tests and Exams” on the course in question.  Find the exam date you’d like to review students scheduled at the EPC for and select “Confirm/Edit.”  Once you confirm the date and time of the exam on the first page, click “Next” and you will see the list of students scheduled at the EPC and what date/time they are scheduled to test.

The EPC contains two dedicated reduced distraction testing rooms with 27 seats each (54 seats total) and one dedicated private testing room.  The EPC utilizes other contiguous spaces near the main EPC office (typically vacated professional staff offices) as private testing rooms as needed.  These rooms provide enough space for typical exam days during the academic year, but we will sometimes overflow to auxiliary testing spaces on extraordinarily busy midterm days.  During Finals Week, the EPC utilizes spaces all over campus to provide reduced distraction testing environments.

No.  Students with exam accommodations are welcome to work with faculty to identify an alternative testing location independent of the EPC if students and/or faculty do not wish to use the EPC to fulfill testing accommodations.  If faculty are unable to fulfill student exam accommodations independent of the EPC, faculty may request that students test at the EPC for accommodation provision.  Students with exam accommodations may also choose to test in class without accommodations if preferred.

Yes!  If students with exam accommodations need to take make-up exams, they can schedule them at the EPC online via the myACCESS Portal like any other exam.

If a student schedules a make-up exam at the EPC, you will see a new exam date in your .  If you would like EPC staff to provide exam materials that you had submitted for a previous exam date, please email EPC staff at epc@uvm.edu, let us know the original exam date, and we will take care of the rest!

To submit exam materials and proctoring conditions to the EPC, please navigate to your and select “Courses.”  Locate the course you’d like to submit materials for and select “Tests and Exams.”  Then, locate the test date and select “Confirm/Edit.”

The first page will ask you to confirm the in-class test date, start time, and end time.  If the information on the page is incorrect, input the correct date and times.  Then, select “Next.”

The second page contains a list of students scheduled at the EPC for this exam.  If any listed student shows a scheduled exam date and/or time that you do not approve, please contact the student directly to discuss rescheduling.  Then, select “Next.”

The third page will ask you to input your exam’s proctoring conditions.  The EPC asks thorough questions of faculty about each exam to ensure that we are administering exams to each faculty member’s exact specifications, and we ask that faculty answer each relevant question.  Then, select “Next.”

The fourth page will summarize the information you’ve provided so far and ask you to upload your exam document.  If you are unable to upload a digital copy of your exam at the time you are filling out the form, you may return to upload at your convenience.  When all information is input and correct, select “Submit changes.”  If your submission is successful, you will see a final page stating “Test / Exam submission complete.”

The EPC offers completed exam return by courier to department office, scanned PDF exam return by email, or will hold exams at the EPC for pickup.  For Brightspace and other online exams, the EPC will return scrap paper and any allowed formula sheets/notes by email upon request.

If you select “EPC Courier - Return to Department Office (specify below)” on the third page of the Faculty myACCESS Portal proctoring conditions, please also select the department office you would like your exams delivered to from the drop-down menu below.  If your preferred return location is not listed, select “Other/Dept. not listed (specify below)” and type your return location in the Exam Return Comments box below.  The EPC typically sends couriers out to return exams across campus at least twice per day (once in the morning, usually around 9:00 AM, and again in the afternoon, usually around 2:00 PM).  Signature is required to release completed exams and EPC couriers will not leave exams in mailboxes or slide exams under office doors.

If you select “Email” or “Online Exam: Email Scrap Paper,” EPC professional staff will scan your students’ completed exams (or scrap paper and/or allowed formula sheets/notes) and email you a PDF copy.  We typically email the exam to the primary instructor listed for the course.  If you would like us to email the exam to a different person (such as a TA or a different instructor), please add this information in the Exam Return Comments box below.  Email is typically the fastest exam return method offered by the EPC.  If you select “Email,” EPC staff will make every effort to return completed exams to you within a business day of exam completion.

If you select “Hold for pickup,” completed exams will be available at the EPC main office (Living/Learning A131) within an hour of completion.

If you select “Online Exam: No Return Necessary,” EPC staff will collect all used scrap paper and copies of allowed formula sheets/notes from students, but will NOT return these exam materials to faculty.  The EPC keeps all student exam materials on file until the end of the following semester.  If you have a later need to review student exam materials, please email us at epc@uvm.edu and we can coordinate return.

On the third page of the Faculty myACCESS Portal proctoring conditions, we ask instructors to enter Test Day Contact Info.  If you or another course representative (an additional instructor, a TA, etc.) will be available for student questions during the exam, we ask that you list your (or their) information here.  We ask for the name of the person available, contact info for them (call/text, email, Teams, etc.), and any notes about contacting them (i.e., text only, don’t call).  If no faculty member will be reachable, please check the box to indicate so.

If students have questions during the exam, they are instructed to exit the testing space and speak with EPC front desk staff.  EPC staff will instruct the student to write out their question on a piece of scrap paper.  We remind the student that we cannot guarantee that we will receive a response from the faculty member and send the student back in to continue testing until if or when we receive a response.  EPC staff will then check the submitted proctoring conditions for the exam and attempt to contact the faculty member.  Email is the EPC’s preferred contact method for faculty, but we can call, text, or send Teams messages upon request.

If we receive a response while the student is still testing at the EPC, we will produce a written copy of the response and deliver it to the student at their seat.  If the student finishes their exam before a response is received, but the student still has time remaining in their exam booking, we allow the student to choose if they will turn in their exam without hearing from faculty or if they would like to return to their seat and wait out the remaining time in hopes of getting a response (the student is NOT allowed access to personal belongings or other materials while waiting for a response).  If faculty indicate that they will be unreachable during the exam, we will still send an email with the student’s question on behalf of the student to ensure that their question is on record.

In that case that you discover an error on the test document or have any other clarifying information to communicate to students during the exam, please email EPC professional staff at epc@uvm.edu with your clarifying information.  It’s best if you leave student names off of the email, as our typical procedure in these cases is to print off a copy of the email and deliver it to all students testing for the course in question.

Additionally, if you are answering a question sent from the EPC from one individual student and you feel it would be beneficial for all students to see the response, please let us know and we are happy to provide that information to all of your students.

Maintaining academic integrity is essential to the mission of the Exam Proctoring Center and ����̽̽.  All students are required to adhere to all University of Vermont student codes and policies, including the Code of Academic Integrity, while testing at the EPC.  All observed and suspected incidents of academic dishonesty and/or violations of ����̽̽’s Code of Academic Integrity and/or the Exam Proctoring Center Rules & Conditions while testing at the EPC will be reported by EPC Staff directly to the instructor and the Center for Student Conduct.  Students’ assigned SAS Accessibility Specialist will additionally be notified of the report.  With the report, EPC staff will send an email containing a narrative description of the incident to the instructor to notify them.  EPC staff will also provide video footage from our surveillance cameras to faculty and the Center for Student Conduct whenever possible.

If an incident of academic dishonesty is observed or suspected by EPC staff, EPC staff will make every effort to speak with the student as it occurs and interrupt the behavior when possible.  EPC staff will speak with the student in a private setting away from other students and will inform the student of their observations, request that the student discontinue the observed behavior, remind the student of their duty to report their observations to the instructor and the Center for Student Conduct, and allow the student to continue testing.

Some incidents are observed by staff reviewing past recorded surveillance footage after the student is finished testing and leaves the EPC.  In these instances, students will not be notified by EPC staff of their observations, but EPC staff will maintain their duty to report the observations to the instructor and the Center for Student Conduct.

EPC staff are objective observers of incidents of academic dishonesty.  The role of EPC staff is to monitor students during testing and report all good faith observations or suspicions of academic dishonesty.  After incidents that take place at the EPC are reported to instructors and the Center for Student Conduct, EPC (and SAS) staff do not have a role in the next steps.  Students will typically receive a notification of the alleged violation(s) from the Center for Student Conduct and should be in touch with the Center for Student Conduct directly with any questions or concerns.  More information about next steps for alleged academic integrity violations are available on the Center for Student Conduct website.

At check in, EPC staff check all items and materials the student wishes to bring with them to the exam to ensure compliance with their instructor’s submitted proctoring conditions.  If students have extra or different materials with them that are not established in the instructor’s proctoring conditions, we ask the student if they have explicit written permission (i.e., an email or Brightspace post) from the instructor to use the material.  If the student can show us written permission, we will allow the material to be used for the exam.  If the student cannot show permission, the student is instructed to store the unapproved material and EPC staff will attempt to contact faculty for permission.  If we are able to reach the faculty and the item is approved, we will notify the student and allow them to retrieve the material.  Otherwise, without written instructor permission, the EPC will not allow any extraneous materials to be used during exams.

No.  Unfortunately, the EPC is only equipped to proctor exams for students who are registered with Student Accessibility Services and are eligible for exam accommodations.

No.  Unfortunately, the EPC can only keep enough proctors on staff to run our testing spaces.  If you need support with proctoring exams independent of the EPC, we encourage you to contact your college’s student services office.

Typically, no.  The EPC strongly prefers providing lined paper for use in lieu of Green/Blue Book.  In the case that we are unable to return a physical copy of the exam to faculty for any reason, lined paper is much easier to scan to email to faculty than Green/Blue Books.  However, if faculty select Hold for pickup as their exam return method, we will provide Green Books if preferred.

If the exam takes place online via Brightspace or another online platform and students are required to come into the classroom to take the exam, students with exam accommodations can schedule these exams at the EPC.  However, if the exam is a take-home exam and other students will NOT be required to come into the classroom to test, students with exam accommodations are NOT required to schedule these exams at the EPC (but they may choose to schedule to test at the EPC if they wish).

For all Brightspace and other online exams, please add the appropriate amount of extended time to individual student exams per accommodations.  For more information on Brightspace/Online Exam EPC best practices, please see our webpage on the subject.

For Brightspace and other online exams at the EPC, students are required to bring their own device to test (we do have a limited number of laptops available at the EPC reserved typically for accommodation provision, but we can enable the internet connection on these laptops for students to use in a pinch if they can’t access the exam on their own).