Proposal Forms
Body
| Proposal Forms | Purpose | ¶¶Òõ̽̽Click | Updated |
|---|---|---|---|
| Use to determine distribution of F&A costs to Responsibility Centers. | Complete & Upload to ¶¶Òõ̽̽Click | 11/15/23 | |
| Use to determine the correct F&A rate and base to use with USDA NIFA proposals. | Complete & Upload to ¶¶Òõ̽̽Click | 03/06/20 | |
| Use to determine the amount of unrecovered F&A being cost shared. | Complete & Upload to ¶¶Òõ̽̽Click | 07/27/23 | |
| Use to collect approval from non-submitting units (not in the proposal route) that are providing cost share. | Complete & Upload to ¶¶Òõ̽̽Click | 1/28/20 | |
| Completed by subrecipients that are included in a ¶¶Òõ̽̽ proposal or prior to a subaward being issued by ¶¶Òõ̽̽. | Complete & Upload to ¶¶Òõ̽̽Click | 2/6/24 | |
| Subaward Research & Related Budget form - V3.0 | Subaward Budget Form | 02/15/22 | |
| For assistance with data management plans and data sharing sections of a proposal contact ¶¶Òõ̽̽'s Library Data Management. | 2/08/18 | ||
| Use with proposals being submitted to NSF directly or as a subrecipient that include research being conducted off-campus or off-site. The Plan is NOT submitted as part of the proposal, but must be in place for that proposal at time of submission, unless your proposal meets a . | Complete & Upload to ¶¶Òõ̽̽Click | 01/30/23 | |
| Use with NIH Training Grants: Include the content of this letter in the same letter of support that contains information about the applicant institutional commitment. | 06/6/22 |
Pre-Award Forms
Body
| Pre-Award Forms | Purpose | ¶¶Òõ̽̽Click | Updated |
|---|---|---|---|
| Use to establish budget and allow spending prior to receipt of an award. If federal funds you may request 90-day pre-award costs. | Complete & Upload to ¶¶Òõ̽̽Click | 1/31/24 | |
| Use to request 90-days pre-award costs, if not previously requested using the Advance Account Process. Federal Grants only. | Complete & Upload to ¶¶Òõ̽̽Click | 09/15/18 |
Award Administration Forms
Body
| Award Administration Forms | Purpose | ¶¶Òõ̽̽Click | Updated |
|---|---|---|---|
| At time of award, this form must be completed by the department responsible for managing the award and returned to SPA through ¶¶Òõ̽̽Click or emailed directly to the Award Acceptance Officer assigned to the award. | Complete & Upload to ¶¶Òõ̽̽Click | 07/29/21 | |
| Complete and submit to SPA for review and approval of an NCE. | Complete & Upload to ¶¶Òõ̽̽Click | 3/14/24 | |
| Sample letter, to use if requesting sponsor approval of an NCE. | Complete & Upload to ¶¶Òõ̽̽Click | 05/11/18 | |
| Re-Budget Request Form | Use to re-budget funds between line items or between projects under an award. | 5/28/24 | |
| Use to request the allowability of a normally indirect cost item (non-payroll) to be charged as a direct cost item on a federally funded award. | Complete & Upload to ¶¶Òõ̽̽Click | 06/18/21 | |
| Sample letter, to use if requesting sponsor approval to carryforward unobligated balances. | Complete & Upload to ¶¶Òõ̽̽Click | 05/11/18 | |
| SPA will provide this form to the PI when closing a fixed price agreement. | 09/06/18 | ||
| To request authorization for non-payroll cost transfer on a sponsored project. | 06/14/21 | ||
| Payroll Cost Transfers are processed by Cost Accounting | Payroll cost transfers on sponsored projects are managed by Cost Accounting. | 02/13/19 | |
| Traveler may use to self-document a waiver to the Fly America Act. | 07/20/18 | ||
| Traveler may use to help determine if an Open Skies Exception to Fly America Act exists. | 07/20/18 | ||
| Traveler may use to help determine if an Open Skies Exception to Fly America Act exists. | 07/20/18 | ||
| Use with NSF conference, workshop, symposium grants. Each participant must be provided a digital or paper copy of the Code of Conduct. See . | 01/30/23 | ||
| NIH Support for Conferences/Scientific Meetings (R13/U13) requires all applicants recommended for funding provide to NIH as part of Just-In-Time materials the "Safety Plan" that will be communicated to all conference/meeting attendees. See . | 07/1/23 | ||
| To request a new internal project be created in PeopleSoft when there is no change in the funded amount from the sponsor. | 04/16/20 |
Outgoing Subaward Forms
Body
| Outgoing Subaward Forms | Purpose | ¶¶Òõ̽̽Click | Updated |
|---|---|---|---|
| SPA will provide this reminder to the PI with every new subaward. | 01/4/24 | ||
| SPA will provide this form to the PI with each subaward invoice. The form must be completed and returned prior to paying a subrecipient invoice. | 01/31/20 | ||
| Outgoing Subawards documents | SPA uses the FDP nationally recognized subaward documents. SPA also customizes Subawards to fit specific needs. Please visit outgoing Subawards for more details and contacts. | 06/1/21 |
Sponsored Agreement Templates
Body
| Sponsored Agreement Templates | Purpose | ¶¶Òõ̽̽Click | Updated |
|---|---|---|---|
| Use with no money being exchanged collaborations. | 04/10/17 | ||
| ¶¶Òõ̽̽ template that can be offered to a sponsor. | 07/15/22 | ||
| ¶¶Òõ̽̽ template that can be offered to a sponsor. | 07/15/22 | ||
| Use to amend or modify an Agreement. | 10/18/18 | ||
| Use with a small business when contracting with ¶¶Òõ̽̽ under the SBIR Program. | 06/1/22 | ||
| Use with a small business when contracting with ¶¶Òõ̽̽ under the STTR Program. | 06/1/22 | ||
| STTR Allocation of Rights Agreement - | Use with STTR subcontracts as Attachment 2. Work with ¶¶Òõ̽̽ Innovations to complete and sign. A fully signed version must be delivered to SPA. | 01/01/20 | |
| Use where a Company will be provided access to certain ¶¶Òõ̽̽ research facilities, laboratories, or equipment. See: Use of ¶¶Òõ̽̽ Research Facilities and equipment Policy (PDF). | 05/4/22 | ||
| Don't see an Agreement Type that fits your project needs? | Contact spa@uvm.edu. We have several types and styles of agreements available. | 01/01/20 |
Other Forms
Body
| Other Forms | Purpose | ¶¶Òõ̽̽Click | Updated |
|---|---|---|---|
| Use for sharing De-Identified Data Sets third parties. | 10/21/24 | ||
| Use for sharing Limited Data Sets with third parties. | 10/21/24 | ||
| Reciprocal, Multi Party DUAs | 10/21/24 |
Material Transfer Agreements
Body
| Material Transfer Agreements | Purpose | ¶¶Òõ̽̽Click | Updated |
|---|---|---|---|
| MTAs are processed and approved by ¶¶Òõ̽̽ Innovations | See ¶¶Òõ̽̽ Innovations MTA Resource Page. Contact: mta@uvm.edu | 01/01/20 |