How to Build Your Courses
Throughout the year, the Registrar's Office works in conjunction with academic departments across campus to create the schedule of courses for each upcoming semester. The course building process begins well in advance of the start of each term. Classes offered in the Fall begin being developed in early December, Spring classes in early August, and Summer classes in early October.
As the beginning of the course building process draws closer, our office sends out an email to departmental staff announcing training opportunities and providing updates and general information about the process.
Summer 2024 Schedule of Courses Timeline
Date(s) | Activity |
---|---|
October 24 (8:00 a.m.) - November 3, 2023 | SWCSCHD opens to departments. |
November 6 (8:00 a.m.) ā November 17, 2023 | Deanās Office access turned on (Dept. Access Off)Ģż Ģż |
November 14, 2023Ģż | Deadline for Catamount Core designations for Topics In sections (please see note #7) |
November 20 ā December 8, 2023 | PACE Course Review |
December 11, 2023 ā January 5, 2024 | Registrarās Office Review & Coding (Dean Access Off) |
January 2, 2024 | Faculty begin loading Expanded Section Descriptions (ESDs) |
January 8 ā January 12, 2024 | Classroom Scheduling |
January 13 ā January 19, 2024 | PACE Works on Missing Room Assignments |
January 16, 2024 | Schedule of Courses Posted Online (Faculty can load expanded section descriptions) |
February 2, 2024 | Deadline for Submitting Final Changes/Additions (please see note #6) |
February 15, 2024 | Expanded Section Description (ESDs) Deadline |
February 29, 2024 | Summer registration begins |
Ģż
Schedule of Courses Processing Information:
- Professional and Continuing Education (PACE) is currently in the process of working with each school/college Deanās Office to debrief SS23 and discuss unit plans for SS24. If assistance is needed, or questions arise during the course build process, please reach out to apadmin@uvm.edu.
- Course information has been rolled from SS23 to SS24 in SWCSCHD, and the Banner Page will be available to departments on Tuesday, October 24th. Course information will need to be entered, confirmed, edited and/or new sections added accordingly into SWCSCHD.
- Please note, only standard meeting patterns should be entered for SS24 courses in SWCSCHD. Courses allowing a TBA meeting pattern such as internships, independent study, practica, online and travel courses can be entered using the standard meeting pattern date block. Days and times can be left blank.
- NEW: SMPs now have a corresponding Part of Term (POT) Code. I have attached the POT Key for you to reference when adjusting the dates in SWCSCHD. Please note: some of the SMPs were adjusted to accommodate the celebration of Memorial Day, Juneteenth, and July 4th. NEW: you are now able to enter the POT code and it will populate the correct dates. You no longer need to enter dates in the SOC comments. Please just enter the appropriate POT code. Because this is new, please donāt hesitate to reach out to me or regsoc@uvm.edu with any questions.
- For the 2.1, 2.2, 2.3, 4.4, 8.1, 8.2, 9.1, 10.1, 12.0, 12.3, and 12.4 SMPās, please identify course details in course comments for review.
- Please note, courses with the following titles have been set up for each unit:
ĢżĢżĢżĢż- Undergraduate Research (x995)
ĢżĢżĢżĢż - Internship (x991)
ĢżĢżĢżĢż- Independent Study (x993)
ĢżĢżĢżĢż - Teaching Assistantship (x994) - Please use the regular course number for these courses. Please do not submit them as Special Topic (Schedule types of āTā or āIā are no longer valid for Special Topics courses)
- Please review the instructions for SWCSCHD by logging into my¶¶ŅõĢ½Ģ½, selecting the dean/chair tab and clicking on āSWCSCHD Instructionsā in the āSchedule of Coursesā channel. Please pay special attention to the āEntering Information on SWCSCHDā section. This outlines very important course details that need to be documented during this process. One-on-one help sessions in using SWCSCHD can be arranged by emailing regsoc@uvm.edu.
- Starting 4:30 p.m. on November 17, all changes must be submitted via the SOC change/new section forms in my¶¶ŅõĢ½Ģ½. Arts & Sciences course changes and new section requests must be submitted to the appropriate CAS chair, and then forwarded to Lise Larose in the CAS Deanās Office. All others should be submitted directly to PACE.
- Expanded Section Descriptions (ESDs) are due by February 15th:ĢżPer the Collective Bargaining Agreement (CBA), Article 16.20, faculty members must provide ESDs or a link to a recent syllabus for all of their course sections in the upcoming term. ESDs help students understand the nature of a course, its learning objectives, pedagogy, and methods of evaluation. The link to post an ESD, including an instructional video, is located on the Teaching tab of my¶¶ŅõĢ½Ģ½. Department Chairs, Associate Deans, and Deans can view the status of ESD entries via the āExpanded Section Description Reportā located on the Dean/Chair tab of my¶¶ŅõĢ½Ģ½ in the Schedule of Courses Tool section.
- Please make sure to review the course and program fee policy: http://www.uvm.edu/policies/acct/coursefees.pdf. Fees and appropriate detail codes should be entered in the comments section of SWCSCHD during department or dean loading periods, or submitted via the new course/change forms. Courses with fees that have not been finalized prior to February 26, 2024 will be changed to pending status and will not display on the Schedule of Courses until the detail code and fee amount is submitted to the Registrarās Office.ĢżNo modifications or fee additions are allowed after student registration for the course has opened.
- Only independent study courses or additional sections needed, due to high student enrollment demand, may be added after February 2.
- NEW: Requests for Catamount Core approval for sections of Topics In courses must be submitted via a Course Action Form. The form must make it through workflow and be in the Deanās approval queue by November 14th to maximize the likelihood of being reviewed before the Summer SOC is released. Please contact me if you have any questions.
- NEW: Course Safety: If your course will use hazardous materials (chemicals, biological hazards, radio-isotopes) please enter āHAZMATā in the SOC comments. The Registrarās Office will move this information into the SOC Notes section of SWCSCD for tracking purposes only. The information will not appear in the SOC. Please see /riskmanagement/identify-hazards for information on hazardous materials.
- Important Safety Reminder ā Please Distribute to All Faculty
This is a reminder for faculty. ¶¶ŅõĢ½Ģ½ strongly discourages the practice of holding classroom break-out groups in hallways, stairways or other areas not designed for assembly. Assembled groups of people in these areas may inhibit safe passage or impede egress in the event of a need to evacuate. In the case of laboratory buildings, the risks are elevated. Active laboratories transfer and receive potentially hazardous materials and supplies through these areas. Navigating through groups of people increases the risk of an accident or unplanned release.
Please contact safety@uvm.edu with any questions.ĢżĢż
While this reminder pertains to all locations, current laboratory buildings include:
- Aiken Center
- Colchester Research Facility
- Bioresearch Complex
- Delehanty
- Discovery Building
- Given Building
- Health Sciences Research Facility
- Hills Building
- Innovation Hall
- Jeffords Hall
- John Dewey Hall
- Marsh Life Science Building & Carrigan Wing
- Perkins Hall
- Rowell Building
- Rubenstein Ecosystem Science Center
- Stafford Building
- Terrill Building
- Votey Building
Ģż
Fall 2024 Schedule of Courses Timeline
Date(s) | Activity |
---|---|
December 4, 2023 at 8:00 a.m. | SWCSCHD opens to departments. |
January 22, 2024* at 8:00 a.m. | Deanās Office access turned on (dept. access off)Ģż ā¢ Course fee reports will be distributed to colleges/schools for review by Student Financial Services |
February 5, 2024 at 8:00 a.m. | Registrarās Office begins review (dean access off) |
February 16, 2024 | āSee Alsoā entries due from College of Arts & Sciences |
February 20, 2024 | Deadline to submit Course Action Form (CAF) for Fall Topics In and PLHC Sophomore Seminar sections that have not received Catamount Core Curriculum (CCC) designation(s) approval. RO will send colleges/schools a list on February 12th. CAF requests will be reviewed at the March CCC committee meeting. See the end of this document for clarification. |
February 20-21, 2024 | Final Department Proofing |
February 23, 2024 | Faculty begin loading Expanded Section Descriptions (ESDs) |
February 23-March 1, 2024 | SOC review for classroom scheduling and meetings with Associate Deans |
March 4-8, 2024 | RO schedules general purpose rooms |
March 11-15, 2024 | Deanās Offices review classroom assignments |
March 15, 2024 | Deadline to submit Course Action Form (CAF) for Fall PLHC First Year Seminar and Fall First Year Seminar (CAS FYS) sections that have not received Catamount Core Curriculum (CCC) designation(s) approval. RO will send college/schools a list on March 4th. CAF requests will be reviewed at the April CCC committee meeting. See the end of this document for clarification. |
March 18, 2024 | Schedule of Courses posted online; faculty can issue overrides |
March 18-22, 2024 | Faculty review classroom assignments |
March 21, 2024 | Expanded Section Description deadline |
March 25-29, 2024 | RO works on classroom change requests |
March 29, 2024 | Faculty can access Fall 2024 sections in Brightspace & add TAs |
March 29, 2024 | Limited edit mode in SWCSCHD begins
|
April 3, 2024 | Deadline for adding course fees; sections with course fee information pending will not be published in the SOC or open for registration. |
April 4, 2024 | Registration begins
|
*Beginning January 22, 2024, departments must submit changes via the SOC Change/New Section forms in my¶¶ŅõĢ½Ģ½. Changes resulting from proofing must be submitted no later than 4:30 p.m. on February 21, 2024. Changes to sections scheduled in a non-GP classroom that are submitted after this deadline will be processed starting March 18, 2024; changes to sections scheduled in a GP classroom will be processed beginning March 25, 2024.
Ģż
Schedule of Courses Processing Information:
- NEW! Please use the NOTES field to enter information that is just intended for the Registrarās Office. Use note type ROOM for room information, INSTR for instructor information, and DPT for any other information. The SOC comment should only have information pertinent to students.
- NEW! When it is time to proof, please use the SOC Proofing document: Check SOC Loading (Proofing) ā Fall 2024. This enables you to ensure the major/class/college restrictions were coded properly. If you have See Alsos, please use Final SOC Proof for Departments (See Also Version) to check the accuracy of that coding.
- REMEMBER! Co-locations with Special Topics courses (x990) are no longer permitted. This was only permitted for Fall 23/Spring 24/Summer 24.
- REMEMBER! Co-location requests from the pool of previously approved co-locations must still be approved by the Dean of the Graduate College for Fall 24 sections.
- Here is a link for more information on co-locations and the course renumbering process.
- Fall 2023 course information has been rolled to the Fall 2024 semester in SWCSCHD. Please make sure to delete any courses that will not be offered, and if you do not find a course that you expected to have rolled, please add it. If you have had faculty leave, please make sure to remove them from the rolled courses.
- Courses with the following titles have now been set up for each unit. Please use that course, rather than Special Topics. The course number, other than the level, is listed.
- Undergraduate Research ā x995
- Independent Study ā x993
- Internship ā x991
- Teaching Assistantship ā x994
- Please make sure to review the course and program fee policy.ĢżFees and appropriate detail codes should be entered in the comments section of SWCSCHD during department or dean loading periods, or submitted via the new course/change forms. Courses with fees that have not been finalized prior to the start of registration (April 4) will be changed to pending status and will not display on the Schedule of Courses until the detail code and fee amount is submitted to the Registrarās Office. No modifications or fee additions are allowed after student registration for the course has opened.
- Semester courses must span the full term (15 weeks in fall and spring) of the semester in which they are offered, with a minimum of 45 hours of total effort per credit. Part-of-Term courses in the semester or summer must span the full part-of-term in which they are offered and distribute the 45 hours of effort per credit over a shorter time window. For more information, please see .
- Please work with your Associate Deans to follow these guidelines when building the schedule:
Spread out course offerings over all the meeting patterns. There are enough rooms to accommodate sections if all the meeting patterns are used. Please use the Course Distribution tab in my¶¶ŅõĢ½Ģ½ to view distribution of courses across the day. Please contact your Associate Dean or email regsoc@uvm.edu with any questions about using these reports. - Expanded Section Descriptions (ESDs) are due two weeks prior to start of registration (March 21). Per the Collective Bargaining Agreement (CBA), Article 16.20, faculty members must provide ESDs or a link to a recent syllabus for all of their course sections in the upcoming semester. ESDs help students understand the nature of a course, its learning objectives, pedagogy, and methods of evaluation. The link to post an ESD, including an instructional video, is located on the Teaching tab of my¶¶ŅõĢ½Ģ½. Department Chairs, Associate Deans, and Deans can view the status of ESD entries via the āExpanded Section Description Reportā located on the Dean/Chair tab of my¶¶ŅõĢ½Ģ½ in the Schedule of Courses Tools section.
- Travel Courses: Please use āDOM TRAVELā for domestic travel courses and āINTL TRAVELā for international travel courses. Alternatively, you may put information about domestic versus international travel in SWCSCHD DPT notes and we will enter the āclassroomā information.
- Course Safety: If your course will use hazardous materials (chemicals, biological hazards, radio-isotopes) please enter āHAZMATā as a DPT note. Please refer to information on hazardous materialsĢżfor more information.
- Please review the Instructions for SWCSCHD by logging into my¶¶ŅõĢ½Ģ½, selecting the Dean/Chair tab and clicking on āSWCSCHD Instructionsā in the āSchedule of Courses Toolsā section. You will find a helpful Banner 9 User Guide on the Registrarās Office Website.
- The Registrarās Office is happy to provide additional assistance to departments in using SWCSCHD. One-on-one help sessions can be arranged by emailing regsoc@uvm.edu.
- Important Safety Reminder ā Please Distribute to All Faculty
This is a reminder for faculty. ¶¶ŅõĢ½Ģ½ strongly discourages the practice of holding classroom break-out groups in hallways, stairways, or other areas not designed for assembly. Assembled groups of people in these areas may inhibit safe passage or impede egress in the event of a need to evacuate. In the case of laboratory buildings, the risks are elevated. Active laboratories transfer and receive potentially hazardous materials and supplies through these areas. Navigating through groups of people increases the risk of an accident or unplanned release.
Please contact safety@uvm.edu with any questions.
While this reminder pertains to all locations, current laboratory buildings include:- Aiken Center
- Bioresearch Complex
- Colchester Research Facility
- Delehanty
- Discovery Building
- Given Building
- Health Sciences Research Facility
- Innovation Hall
- Jeffords Hall
- John Dewey Hall
- Marsh Life Science Building & Carrigan Wing
- Patrick Leahy Building (formerly Hills)
- Perkins Hall
- Rowell Building
- Rubenstein Ecosystem Science Center
- Stafford Building
- Terrill Building
- Votey Building
Ģż