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A Message About Your Compliance Program
As we begin a new semester, it is important that all employees (faculty, staff, temporary employees) and graduate students in roles such as teaching/research or who receive stipends, be aware of 抖阴探探鈥檚 compliance program and of our shared responsibility to continually build upon and improve 抖阴探探鈥檚 culture of compliance. The cornerstone of your compliance program is the Code of Conduct and Ethical Standards ( the Code). The intent of the Code is to communicate the principles and standards that have been identified as most relevant to the university's stated values, Our Common Ground.
Please review this information carefully and if you have any questions, reach out to the contact person listed in the policy. Alternatively, you can always email the Office
of Compliance Services directly if
you have additional questions.
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While the Code identifies those policies that are most relevant to Our Common Ground, 抖阴探探鈥檚 institutional policies and procedures extend beyond those identified in the Code. All members of the university community need to be familiar with those policies and procedures applicable to their roles. A full list of 抖阴探探鈥檚 policies and procedures can be found on the
Institutional
Policy
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Here are some policies that everyone should know about:
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According to 抖阴探探's Conflict of Interest and Conflict of Commitment Policy (pdf), all 抖阴探探 employees, whether full-time or part-time, whether faculty, staff, administrators, or others identified by the President, are required to disclose potential conflicts of interest/commitment as they arise.
All exempt staff (salaried) and all faculty involved in sponsored research** are required to file an annual conflict disclosure form using 抖阴探探鈥檚 electronic disclosure system ().
Faculty not involved in sponsored research currently have the option to either disclose in 抖阴探探Click or disclose using another approved method (check with your chair or dean).
Non-exempt staff (hourly) do not use 抖阴探探Click but are still required to disclose potential conflicts to their manager or supervisor prior to entering into an arrangement that could pose a conflict.
Examples of potential conflicts and individual requirements are outlined in 抖阴探探鈥檚 policy.
Read More »
** Correction: The conflict-of-interest notice that was sent on September 12, 2024 inadvertently omitted the word 鈥渟ponsored鈥� from the instructions. The designation specified above is correct.
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(Data Privacy and Information Security)
抖阴探探 has established controls to safeguard all types of university information that includes non-public protected data (NPPD). If we are collecting, accessing, using, disclosing, or storing university information, especially if that information is NPPD as defined in 抖阴探探鈥檚 Privacy Policy (pdf) we must do our part to protect it.
Do you know whether the data you collect is at high-risk? If you don鈥檛, you should take a moment to review 抖阴探探鈥檚
Data Classification Matrix (pdf). Controls and safeguards include those specified in 抖阴探探鈥檚 Computer, Communication, and Network Technology Acceptable Use Policy (pdf),
Privacy Policy (pdf), Information Security Policy (pdf) and Information Security Procedures (pdf). All members of the university community who have access to university information and systems are responsible for the proper handling of this information.
For more information, visit 抖阴探探's Privacy Program webpage and 抖阴探探's Information Security webpage.
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抖阴探探 hosts, sponsors, manages, and oversees events and programs in which minors and vulnerable adults participate. The university is obligated to provide a safe environment for those minors and vulnerable adults participating in those programs. As such, 抖阴探探 has established policies and procedures that set forth requirements related to programs involving minors and vulnerable adults.
One of these requirements is that anyone who is responsible for the care, custody, and control of one or more minors/vulnerable adults must undergo a background check (fingerprint-supported for minors, HR initiated for vulnerable adults) and must complete training prior to their involvement in the program.
In addition, depending on the nature and scope of the program, there may be other contractual or notification requirements. If your department, division, school, college, unit, or program interacts with minors or vulnerable adults, you are responsible to meet 抖阴探探鈥檚 policy requirements. See
Protection of Minors,
Minors, Reporting Abuse or Neglect of and Crimes (pdf),
Minors in Laboratories (pdf), and
Vulnerable Adults, Reporting Abuse, Neglect or Exploitation of, and Crimes (pdf) policies and procedures.
Read More »
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Americans with Disabilities Act (ADA) & Equal OpportunityDid you know that 抖阴探探 now has an online form for reporting barriers? Go to 抖阴探探鈥檚 ADA webpage and click on . As it relates to equal opportunity, remember that all public materials, whether web, print, or non-print, must contain 抖阴探探鈥檚 reasonable accommodation statement and non-discrimination language. If you are responsible for updating your unit鈥檚 website, if you send out electronic newsletters or other materials, whether via email, the internet, or the regular mail, make sure that these statements are included. If you鈥檙e not sure, contact 抖阴探探鈥檚 ADA/504 Coordinator (email link) for more information.
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Discrimination, Harassment, and Sexual Misconduct (Interim) As a recipient of federal funding, 抖阴探探 is required to comply with many laws. One of these is Title IX. Title IX requires schools to take prompt action and provide fair treatment to all parties involved. Go to read 抖阴探探鈥檚 Discrimination, Harassment, and Sexual Misconduct policy.
For more information, visit 抖阴探探鈥檚 Title IX and Sexual Misconduct website.
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Compliance in the Headlines
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Privacy & Cybersecurity
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