¶¶Òõ̽̽

Business Day: means a day that ¶¶Òõ̽̽ is open to provide services, which excludes Saturdays, Sundays, legal holidays, and administrative holidays. Standard operating hours are 8:00 am to 4:30 pm.

Public Record: means any written or recorded information, regardless of physical form or characteristics, which is produced or acquired while conducting University business. The University is not required to create a public record or to provide a public record in a nonstandard format. 

Requesting Party: is the person who requests a copy of a University record or document.  

Initial Request: Requests must be submitted to the Office of Compliance and Privacy Services in writing. The written request shall include a description reasonably adequate for the University to identify the materials requested. Acceptable forms of requests are letters, emails, or online request. Other University officials who receive a records request should direct the requestor to make a written request as just described; the official must then promptly notify the Records Custodian & Compliance Coordinator of the pending request.

Within the deadlines set forth in the Vermont Public Records Act, requested records shall be produced for inspection or a copy of the records shall be provided, except that if the requested record does not exist, or is not a public record, or if the record is exempt (or partially exempt) from inspection and copying under the Vermont Public Records Act, the Records Custodian & Compliance Coordinator shall promptly so certify in writing to the requesting party.

In accordance with the Vermont Public Records Act, the University shall charge and collect costs from the requesting party in accordance with the University's Cost Assessments under the Vermont Public Records Act Operating Procedure and .

In the event that the request has been denied, either in whole or in part, the University shall notify, in writing, the requesting party of the right to appeal. The requesting party shall have ten (10) business days to appeal to the University President. If a denial of access is appealed to the University President, the University President shall decide the appeal within five (5) business days of receipt of such appeal. If the denial is upheld in whole or in part, the University, through the University President or their designee, shall notify the requesting party of provisions for judicial review under Vermont law.

Training will be provided on an as-needed basis as determined by the Approval Authority or the Responsible Official.