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Initial Appointment Process

Non-salaried appointments are valuable tools that represent a real cost, and potential liability, to the University. They should be extended only when there is a valid academic purpose and need for the appointment. The appointment should be of benefit both to the University and the individual to whom it may be extended.

Non-salaried appointments requests are to be approved by the Provost's Office and they require a formal appointment letter. They do not require processing through PeopleAdmin.

Non-salaried appointments involve a consultative process, including the faculty in the appointing department or unit. Relevant faculty appointment requests forms and a link to the relevant appointment letters are below.

• Request Form for Adjunct Faculty (MS Word)Ìý(revised March 2022)
• Request Form for Secondary Faculty (MS Word)
• Request Form for Research Affiliate (MS Word)
• Processing a Visiting Scholar/Scientist Appointment (PDF)Ìý(revised March 2022)
  • Visiting Scholar/Scientist Invitation Letter (Optional) (MS Word) (added February 2023)*
    *Invitation letters sometimes are needed for Visiting Scholars/Scientists to apply for funding, but they are an optional part of the ¶¶Òõ̽̽ Visiting Scholar/Scientist Process, as an Offer Letter is required*
  • Visiting Scholar/Scientist Checklist for Host Departments (Fillable PDF) (revised April 2022)
  • Visiting Scholar/Scientist Agreement (MS Word)Ìý(revised March 2022)
  • Visiting Scholar/Scientist Application (Fillable PDF)Ìý(revised March 2022)
  • Visiting Scholar/Scientist Disclosure Form (Fillable PDF)Ìý(revised March 2022)
• Appointment Letter TemplatesÌýÌý

Annual Renewal Process

Non-salaried faculty appointments are typically extended on an annual basis. Academic departments should review all of their active non-salaried appointments each spring, and take the appropriate action to either terminate appointments if they are no longer necessary, or renew appointments for another year.

To renew a non-salaried appointment, the department should forward a copy of the renewal memo to Faculty Services. A Personnel Action Form (PAF) is not necessary if there are no changes to the appointment.

A sample renewal memo can be found in the Reappointment Letter Templates.

Once the appointment is non-renewed or terminated, the department or unit should submit a PA for termination of the appointment.

Last Updated 11-08-2022