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Candidates for the awards:

• actively guide students’ research and training
• ensure that their students master the content and skills of their field(s) of study, including the ability to teach and to communicate with professional and non-professional audiences
• promote an inclusive environment and actively support the success of students historically underrepresented in their fields
• promote their students’ successful and timely completion of degree programs, including by providing clear guidance on expectations and the prevailing norms and criteria used to define quality performance, monitoring progress, and offering honest, constructive feedback on conducting scholarly activities of the highest rigor
• provide guidance for adhering to high ethical standards for conducting scholarly activities 
• respect students’ aspirations and goals and help them accomplish them
• create a supportive environment for research by fostering mutual respect and integrity, maintaining open lines of communication, and demonstrating sincere interest in their students’ well-being
• advance students’ professional development, including by assisting with developing professional goals, connecting them with opportunities and resources, integrating them into the broader culture of the discipline, actively involving student in writing grants and publications, and helping them develop their professional networks within and beyond academia
• assist students in career preparation and help them secure post-doctoral employment, whether in academia, government, industry, non-profit, or other career paths
• collaborate with other faculty in team-mentoring approaches
• encourage the effective use of time and help students integrate their academic and professional activities with their broader commitments and plans

Chairs of Departments with Ph.D. programs, directors of such programs, members of the Graduate Faculty, and groups of two or more current Ph.D. students may nominate eligible member of the Graduate Faculty. Nominations must include:

1. A letter of nomination that addresses the particular ways the nominee has exhibited outstanding mentorship (3 page maximum). Effective nominations will show familiarity with the nominee’s mentoring achievements, including mentoring of students who may not be their advisees and contributions to mentoring initiatives at ����̽̽ or via academic or professional organizations. The letter should identify specific examples of unique contributions and accomplishments, innovative methods, and/or exceptionally valuable types of mentorship provided by the nominee and demonstrate the outcomes that resulted from such mentorship.
   2. Three letters of support (1 page per letter) that provide specific examples of the nominee’s mentoring innovations, accomplishments, and impact. At least one letter must be authored by a former Ph.D. student who successfully completed their degree. (Each letter from former students can only be authored and signed by one former student). Effective letters will come from students directly mentored by the nominee who can describe how their mentor’s support contributed to their achievements in graduate school and beyond. For nominees not nominated by either their Chair of Department or the Ph.D. program director, one support letter must be from their Chair of Department or the Ph.D. program director. The remaining letter(s) can come from either further graduate students (current and/or former), faculty, and/or staff members.

**The letter (of nomination or support) written by the Chair or Ph.D. program director should explain any relevant discipline-specific factors or benchmarking that would help the selection committee better understand the mentoring philosophy of the nominee and the success of the nominee’s mentoring; this might include expected doctoral advising load in the department, typical and high-impact post-doctoral outcomes in the discipline, and the significance of particular awards or grants.

The Office of the Dean of the Graduate College will invite nominees to submit:

1. Nominee’s statement: philosophy and practices in the inclusive mentoring of diverse graduate students (2 pages maximum).
2. Nominee’s CV (10 pages maximum), to include a list of current and former Ph.D. students whose research the nominee has directed or with whom they worked closely (to include student name; faculty mentor’s role, e.g., dissertation advisor, dissertation committee member, mentor through a professional organization; current status of student and, if graduated, student’s current or recent position; achievements that indicate student success (e.g., publications, fellowships, awards, etc.), especially if the mentor played a role in that success (e.g., by nominating the student for an award).

Nomination material should be submitted with the "Provost’s Award for Excellence in Doctoral Mentoring Nomination” as the file name no later than 11:59 PM on February 1st (if this date falls on a weekend, the due date is the following Monday).

Nominations will be evaluated by a committee chaired by the Vice Provost for Graduate and Postdoctoral Studies and Dean of the Graduate College and composed of faculty members of the Graduate Executive Committee, Associate Deans, and Graduate Program Directors. 

• December 1, annually:  Call for nominations opens.
• February 1, annually:  Nominations due. *(if February 1st falls on a weekend, the due date is the following Monday)
• February 1 - March 30: Nomination reviewed by Awards Committee.
• April 1 - Awards Committee submits list of finalists to the Vice Provost for Faculty Affairs at Jokech@uvm.edu. Copy submissions to Jennifer Diaz (she/her) at Jennifer.Diaz@uvm.edu.
• May 1 - The Provost announces award recipient.

For more information contact Holger Hoock at Holger.Hoock@uvm.edu