ࡱ> KgJa bjbjZZ 460i0i<,~& !!!!" *!&#&#&#&#&#&#&\(+r#&222#&!!8&:::2^!!!&:2!&::r1$T1%!K.$ &N&0~&$++1%+1%22:22222#&#&|222~&2222+222222222Y U: PROCEDURES RECRUITMENT OF LCOM FACULTY Includes: All appointments on Clinical Scholar Pathway, Research Scholar Pathway, and Education Scholar Pathway. ALL searches must follow this process, including those using a search firm. Waivers are managed on a case-by case basis. Please review: HYPERLINK "/provost/recruitment-guidelines-non-tenure-track-faculty"Recruitment Guidelines: Non-Tenure Track Faculty | Office of the Provost | ̽̽ (uvm.edu) Chair completes and signs LCOM documentation and submits to Deans Office via PeopleAdmin recruitment action: Complete PeopleAdmin tabs in action Attach in PeopleAdmin: Search Plan Position Description/Ad Contact letter Letter to Dean from Chair. Chair must sign letter. Attach in email to Jeanna Page in Deans Office: LCOM Request for Position RFP ̽̽MG Business Plan and Approval Email - for clinical positions Deans Office approvals as appropriate: Sign off by Senior Associate Dean for Research Sign off by Associate Dean for Faculty Sign off by Senior Associate Dean for Finance & Administration Senior Associate Dean for Finance & Administration reviews with Dean to obtain signature on LCOM RFP. Deans Office submits action (excluding LCOM RFP and ̽̽MG documents) to Provosts Office for approval. Provost approval is received electronically via PeopleAdmin. Department initiates the search. Post position internally and externally at all of the locations outlined in the Search Plan. Keep copies of the external ads as they will be included in the Interview Authorization. Provide ̽̽ Affirmative Recruitment Guidelines document and list of legal and illegal interview questions to committee members. Managing Bias eModule training link will be sent to committee member ̽̽ email addresses if they have not already completed the training. Committee members need to complete the training before reviewing candidate materials. Applications are reviewed by the search committee. PeopleAdmin steps in the PeopleAdmin Mini Manual should be followed to change candidate statuses. Chair completes and signs the Interview Authorization Form (prior to scheduling interviews) and submits to Deans Office via PeopleAdmin for approval by the Associate Dean for Faculty. Interview Authorizations are only needed for on-campus interviews. They are not needed for virtual screening interviews with the committee members. Deans Office submits to Provosts Office for approval. Once the Provosts Office has approved this Interview Authorization, it will transition to the Onboarding team who will start the background check for candidates you have requested to interview. Please inform your selected candidates that when the background check is initiated, they will receive an email from UniversityofVermont@screening.services with the subject line ̽̽ Background Check. The email will contain a link to complete a short information and consent form. You should continue with your regular hiring process while the background check is being conducted. Should the background check process yield adverse findings, the steps outlined in the Adverse Finding section of the Background Check Policy will be followed. Once Onboarding approves the Interview Authorization step, you will receive the Provost approval electronically via PeopleAdmin. Interviews are scheduled by Department. Search Committee selects finalists and presents to Chair. Hiring manager conducts reference checks on finalist(s). A minimum of 3 references is required. Chair completes and signs the Appointment Authorization Form (prior to employment offer) and submits to Deans Office via PeopleAdmin for approval by the Associate Dean for Faculty. Deans Office submits to Provosts Office for approval. Provost approval is received electronically via PeopleAdmin. Chair negotiations. Must match with recruitment plan on LCOM Request for Position Form. Chair initiates appointment letter and ePAR and submits to Jeanna Page in the Deans Office for approval by the Senior Associate Dean for Finance & Administration who reviews with the Dean and obtains signature. Refer to Procedures for Processing New Hire Appointment Letter and ePAR Once Chairs Office receives letter signed by Chair, Dean and Provost, Chairs office will send letter to candidate along with Employee Information Form and Statement on Medical Professionalism and Tenets of Professionalism. Once candidate has signed the letter and returned completed employee information form, Chairs office will attach signed appointment letter and completed Employee Information Form to ePAR and submit to the Deans Office. Following Deans Office approval, ePARs are routed to Faculty Services and Payroll for approval. Note: Chairs office must be cognizant of the ̽̽ payroll deadlines to ensure that the letter and completed materials arrive in the Deans Office prior to the individuals hire date and associated payroll deadline. Chairs Office should register individual for ̽̽ New Employee Orientation. Chairs Office is responsible for completion of I-9 within 3 business days of the employees hire date. Complete PeopleAdmin steps to finalize the recruitment process. 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