ࡱ> MhL] bjbj~]~] >&7i7i  )))))====<y=IHHHHHHH$KcN.H)H))H"))HHCDF^<RD&zHH0IxDfOrOLFFO)FHHIO Y :  Affiliate Hospitals - Non-Paid Faculty Off-Cycle Temporary Appointment Process Date: May 28, 2024 Affiliate Chair: Write a letter in support to request ̽̽ appointment including rationale and up-to-date CV (with CV summary sheet) addressed to Dr. Wilcox (support letter template and CV summary sheet attached) Email letter and CV to Kelsey Sadewicz HYPERLINK "mailto:kelsey.sadewicz@med.uvm.edu"kelsey.sadewicz@med.uvm.edu Kelsey Sadewicz: Reviews the documents to ensure they are accurate. Sends documents to Dr. Wilcox for her review. Rebecca Wilcox, MD: Review letter in support and CV Check CV for credentials. CV to include certification(s) and licensure(s) Check for academic appointments at other institutions Assess rank request Once approved by Dr. Wilcox, Kelsey Sadewicz emails approval of appointment and rank assignment to Justine King to initiate appointment letter for signatures Justine King: Prepare letter in support from LCOM Sr. Associate Dean for Medical Education and appointment letter (copy attached) Send letter in support and appointment letter Kelsey Sadewicz in the LCOM HR Office Kelsey Sadewicz: Review all materials and enter into tracking system and forward to Vicki Gilwee for Dean Pages signature Dean to sign appointment letter and return to Kelsey Sadewicz Create Larner College of Medicine personnel file w/copies of all documents and appointment checklist for file Send appointment letter, employee information form and tenets to affiliate site contact to coordinate signatures and completion of employee information form Affiliate Hospital Site Contact: Facilitate faculty signatures Return both pages of the executed appointment letter and completed employee information form to Justine King Justine King: Justine will save cover sheet, affiliate site letter of recommendation, CV, Sr. Associate Dean for Medical Education letter of recommendation and appointment letter to Contract Guardian. Justine will send all off-cycle paperwork to the department Chairs once per year for their approval Chair approval will be saved with appointment documents on Contract Guardian Justine King: Attach signed appointment letter and completed Employee information form to ePAR and submit to Deans Office for approval LCOM HR Office Update tracking system Save and print appointment letter and Employee Information Form for LCOM Personnel files Approve ePAR Send LCOM Personnel file to Deans Office to be filed in secure LCOM Faculty files New faculty member is entered into PeopleSoft  (4>QSTZfgh{  sh\ThITITIhTAhmtCJaJhthrCJaJhFCJaJhFhF>*CJaJhthu&CJaJhC^hu&5CJ\aJht5CJ\aJhrWhrW5>*CJ\aJh 5CJ\aJh5CJ\aJh*h]!5>*CJ\aJh 5>*CJ\aJheq5>*CJ\aJhrWh]!5>*CJ\aJhrW5>*CJ\aJht5>*CJ\aJTgh{? ( ) = ]   & Fgd?t & FgdC^gd$]^gdeq & Fgd?t & Fgdeqgdeq & Fgd} & Fgd$]gd  $ ' ( / 0 > ? 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